Transfer, Reinstatement and Expulsion

The summer semester is an integral part of the university's educational process and is organized for the purposes of: additional study; eliminating academic debt in a discipline; eliminating differences in curricula when transferring students from one university to another, from one specialty (educational program) to another, and when reinstating students.

The summer semester is organized on a fee basis for students at all levels of education, except for the final year.

The duration of the summer semester is at least 6 weeks; the discipline is studied in full.

No more than 15 credits may be requested for one summer semester. After paying for the summer semester (credits), the student personally registers for the disciplines at the Student Service Center before the start of the summer semester.

A student who has completed the course program in full but has not achieved the minimum transfer score is given the opportunity, in order to improve their grade point average (GPA), to retake certain disciplines on a fee basis during the summer semester and to resit the exams for them.

The following categories of students have the right to study in the summer semester:

• those who have academic debts from a previous study period, including those who failed to attend an exam without a valid reason;
• those who have an academic difference upon reinstatement, transfer, or return from academic leave;
• those who wish to undergo additional study;
• those who wish to be reinstated to a course.

The right to a summer semester for additional study is granted to students who have been transferred to the next course without academic debts; the number of additional disciplines studied by the student is determined depending on the GPA level.

A student is granted the right to take additional summer semester courses subject to the following requirements:

• students must be transferred to the next course without academic debts;
• the number of additional study courses is determined by the student's annual GPA level: the higher the GPA, the more additional courses they may request, but no more than the established scale.

The following types of academic achievement assessment are applied in the summer semester: current and midterm progress monitoring, and interim assessment in the form of an oral exam.

Students' academic achievements in the summer semester are assessed using the point-rating letter-based system for evaluating academic achievements.

To undergo the procedure of transfer or reinstatement to the University from another university or educational program, the student submits an application addressed to the chief executive of the university at the Student Service Center.

Along with the application, the student must provide the following documents:

• a copy of the identity document;
• a transcript;
• a copy of the educational grant holder's certificate;
• a copy of the UNT certificate (when transferring from a creative educational program);
• copies of the licenses of the university where the student studied;
• a copy of the application addressed to the head of the university where they previously studied (signed by the head and stamped);
• the minutes of the meeting of the Specialized Commission on recognition of the learning outcomes of formal and non-formal education.

When transferring or reinstating a student from a foreign educational organization, the following documents shall be attached to the application:

• a copy of the identity document/passport;
• a document on the completed study programs (transcript);
• copies of the licenses of the university where the student studied;
• the minutes of the meeting of the Specialized Commission on recognition of learning outcomes, credit transfer of disciplines, and determination of the academic difference;
• a document confirming completion of the previous level of education.

Moreover, if the previous education was obtained at a foreign educational organization, it is necessary to undergo the nostrification procedure in the Republic of Kazakhstan in the manner established by the Rules for the Recognition and Nostrification of Education Documents.

Based on the application and submitted documents:

• the specialized commission carries out the credit transfer of completed credits in accordance with the educational program, determines the academic difference of the disciplines studied by the student during previous academic periods as reflected in the transcript, and, in accordance with the completed prerequisites, establishes the course of study;
• in accordance with the endorsements of the faculty dean and the vice-rector for academic and methodological work, the Student Service Center issues an order of the KazUTB rector on the transfer of the student.

Based on the order on the transfer of the student, an employee of the KazUTB Student Service Center sends an extract from the order on enrollment by transfer and a request to the university where the student previously studied.

The university where the student previously studied sends the student's personal file to KazUTB within three working days from the date of receiving the written request for the transfer of the file.

When transferring a student on the basis of an educational grant from a university to KazUTB, the Student Service Center submits to the Department of Higher and Postgraduate Education of the MES RK and to the administrator of the relevant budget program an extract from the order on the student's enrollment together with a copy of the educational grant certificate issued in their name, in order to adjust the funding volume of the universities.

The transfer of students for fee-based study from another university to KazUTB is accompanied by the conclusion of an agreement on the provision of educational services between the student and KazUTB.

For years 1-3: the transfer/reinstatement of a student is carried out to the corresponding course, provided that the difference in curricula does not exceed 25 credits; otherwise, the transfer/reinstatement is carried out to a lower course.

The procedure for transferring a student from the University to another university is as follows:

1. A student wishing to transfer from KazUTB to another university submits an application of the established form for transfer addressed to the chief executive of the university and, having obtained consent for the transfer certified by a stamp, applies to the head of the university of interest.
2. The application for transfer addressed to the head of the receiving university shall be accompanied by a copy of the transcript signed by the university rector, the registrar's office, and the head of the Student Service Center and certified by a stamp, a copy of the educational grant holder's certificate, and a copy of the application addressed to the university rector (signed by the rector and stamped).
3. The rector of the university to which the student is transferring, within three working days from the date of receiving the application, sends a written request to JSC "KazUTB" for the transfer of the student's personal file.
4. After receiving such a request, the Student Service Center of JSC "KazUTB" issues an order of the rector on expulsion with the wording "expelled due to transfer to (name of the university)" and, within three working days from the date of issuing the expulsion order, sends the student's personal file to the address of the receiving university.

At JSC "KazUTB" where the student studied, the personal file retains a copy of the request, copies of the certificate and the diploma (if any), the transcript, an extract from the expulsion order due to transfer and the clearance sheet, copies of the previous education documents, and copies of the identity document.